Creativity: Event Crew

I joined the SAISA Badminton event crew in the hopes that I'd be given a task which would increase my creativity of CAS and challenge me in a way I am not used to. I was put in charge of HOUSING as well as other smaller tasks when possible. The housing task was the most important for the tournament, without placement of houses the athletes would not have a place to stay throughout the tournament. The first thing that was to be done was to find enough houses to host at least 56 athletes and 8 coaches. This was more difficult than i thought it would be as when announced a couple times, we had no more than 8 houses. This process took a long time, and was not completed until the week of the tournament as a lot of people in this school community had things going on which prevented them from being able to host. The second thing that had to be done was getting all the names and information from the traveling schools and putting them together in an excel document. Although this wasn't super challenging, it was time consuming as the information had to be  typed in individually in each column and couldn't be copied and pasted. The next thing was to be able to match up the athletes with their host based on gender preferences. Then, we had to double check the athlete pairings with pets and allergies to find the best matches. This was difficult with the limited housing options we had. As well as that, the information from one of the schools was sent into us very late which made it very difficult to be able to match up the houses. After this long process, the athletes and coaches were finally placed with appropriate hosts. The next thing to be done was for me to call the mothers or fathers of each family to confirm their ability to host and whether appropriate transportation were going to be provided. This was a huge responsibility and I am super relieved that I were able to, my myself and some advertisement help from others, complete this task. 

Even though this took up most of my time, another thing I was put in charge of finding cell phones in order to give to the coaches. Even though I was not given specific instructions, I myself went and organized the information of each school into one of the phones, and after receiving sim cards, was able to give the phones to the event crew before the first teams arrived on campus. These phones are for calling the hosts where the athletes will be as well as to use for emergencies. We thought it'd be effective for us to provide these as it is always a challenge and expensive to use their own phones and find the information themselves. 
This was all work that was completed before the actual tournament, once the tournament starts i will be involved with Line Judging as well as helping other members of the event crew with any tasks they might have difficulties with.